Mileage Reimbursement Calculator

Miles driven times the rate per mile, using the rate for when the miles were driven. At the IRS business rate for miles driven July 1 to December 31, 2026 ($0.76), 250 miles is 250 x $0.76 = $190.00. The same miles driven January 1 to June 30, 2026 were worth $181.25 at $0.725.

Yes. Because of higher fuel prices, the IRS raised the business rate from $0.725 to $0.76 and the medical rate from $0.205 to $0.235 for miles driven on or after July 1, 2026 (Announcement 2026-11). The charitable rate stayed at $0.14. Pick the period the miles were driven in under Miles Driven In and the calculator uses that period's rate.

Not when your employer pays it under an accountable plan, where you record the date, destination, business purpose and miles of each trip and return any excess, and the rate is at or below the IRS business rate for the period the miles were driven. Any amount above that rate is taxable wages: at an employer rate of $0.80, $0.04 of every mile driven July 1 to December 31, 2026 is taxable, and $0.075 of every mile driven January 1 to June 30, 2026. A flat car allowance paid without a mileage log is taxable wages in full.

No. Federal law does not require employers to pay the IRS rate; it only sets how much of a per mile allowance is tax free. At an employer rate of $0.45, 310 miles pays $139.50, compared with $235.60 at the IRS business rate of $0.76 for miles driven July 1 to December 31, 2026.

Under IRS rules, driving between home and your regular workplace is commuting, a personal expense, so it is not business mileage. Trips from your workplace to a client, between two work locations, or from home to a temporary work site when you also have a regular workplace are business miles.

The IRS rate covers the full cost of running the car, including gas, oil, repairs, tires, insurance, registration and depreciation, so do not add fuel receipts on top. Business tolls and parking fees are not part of the rate. They can be reimbursed separately, and on a tax return they are deducted in addition to the standard mileage amount.

For miles driven July 1 to December 31, 2026, medical driving is $0.235 per mile and volunteer driving for a qualified charity is $0.14, a rate fixed by law. A 60 mile trip is worth $14.10 at the medical rate, $8.40 at the charitable rate and $45.60 at the business rate. Before July 1 the medical rate was $0.205, so the same trip was worth $12.30.